If you are an TCTCA client, please see our Notice of Privacy Practices.
Some of the information TCTCA collects through this Site may be “personal information” — information that identifies you personally, alone or in combination with other information available to us. Examples of personal information include (but are not limited to):
- contact data (such as your email address, phone number and physical address)
- demographic data (such as your gender, your date of birth and your ZIP code)
- insurance data (such as your insurance carrier and insurance plan)
- personal preference data (such as search filters)
- health and medical data (such as information you supply in response to assessments, information about health providers you have visited, etc.)
- registration data (such as your first name, last name, and password)
- credit card or debit card numbers and expiration dates if used so that you can register for events or other activities through this Site
Other information we collect through this Site may be non personally identifiable, such as your IP address and information collected by cookies.
This Policy may be supplemented or amended from time to time by additional privacy notices (“Privacy Notices”), provided at the time we collect your information. For example, certain pages of this Site may contain Privacy Notices providing more details about the information we collect on those particular pages, why we need that information, and choices you may have about the ways we use that information. In other cases, specific Privacy Notices may be required to comply with applicable law.
Our terms and conditions of use
Your browser may deliver a Do-Not-Track (DNT) signal to this Site. Because of the changing state of technology and conflicting views within the technology industry regarding the meaning of DNT signals, we currently do not make any guarantee that we will honor DNT signals.
You may change previously expressed preferences regarding how we use your information. You may be able to change preferences through your account. Otherwise, please contact us using the information provided below. You may opt out of promotional emails by clicking the unsubscribe link in the footer of any promotional email we send you.
How to get help or support: To get help, call TCTCA’s office number or email at firstname.lastname@example.org
This policy may change
Information we collect
TCTCA collects the information you manually provide (using your keyboard, mouse, or touchpad) when you use this Site. For example, we collect the information you provide when you create an account, make a purchase, communicate with us, schedule an appointment, sign up for an event, or otherwise interact with this Site. Some of the information you manually provide may be personal information, such as your name and contact information.
We use “cookies” and other technologies to collect information and support certain features of this Site. For example, we may use these technologies to:
- collect information about the ways visitors use this Site—which pages they visit, which links they use, and how long they stay on each page
- support the features and functionality of this Site—for example, to save you the trouble of reentering information already in our database or to prompt the settings you established on previous visits
- personalize your experience when you use this Site
- improve our marketing efforts, including through use of targeted advertising
The information we collect using cookies and similar technologies is not, in and of itself, personally identifiable, but we may link it to personal information that you provide. If you do not wish to receive cookies, you may set your browser to reject cookies or to alert you when a cookie is placed on your computer. Although you are not required to accept cookies when you visit this Site, you may be unable to use all of the functionality of this Site if your browser rejects our cookies.
Information about third-party / cookies
In addition to the cookies TCTCA delivers to your computer or mobile device through this Site, certain third parties may deliver cookies to you for a variety of reasons. For example, we use Google Analytics, a web analytics tool that helps us understand how visitors engage with our Sites. See information from Google Analytics about safeguarding your data.
Other third parties may deliver cookies to your computer or mobile device for the purpose of tracking your online behaviors over time and across non-affiliated websites and/or delivering targeted advertisements either on this Site or on other websites.
You have choices about the collection of information by third parties on our Sites. For example, if you don’t want information about your visit to this Site sent to Google Analytics, you may download an Opt-out Browser Add-on at tools.google.com. Please note that the Add-on does not prevent information from being sent to TCTCA.
To opt out of having interest-based information collected by certain entities during your visits to this site or other websites, go to aboutads.info/choices. This industry-developed website contains mechanisms for choosing whether each listed entity may collect and use data for online behavioral advertising purposes. It may be that some of the third parties that collect interest-based information on this site do not participate in the industry-developed opt-out website, in which case the best way to avoid third-party tracking of your online behaviors may be through your browser settings and deletion of cookies.
How we use your information
We generally reserve the right to disclose information you submit to us through this Site as set forth below. Please note, however, that disclosure of protected health information submitted through this Site is governed exclusively by our Notice of Privacy Practices.
With third–party vendors
TCTCA shares information collected through this Site with third-party vendors who act for us or on our behalf. For example, we may use third-party vendors to design and operate this Site; to conduct surveys; and to help us with our promotional efforts. These third-party vendors may need information about you to perform their functions, but they are contractually obligated to use your information only to perform contracted-for services.
With our affiliates
As permitted by applicable law, TCTCA may share the information collected through this Site with other entities within the TCTCA corporate structure, such as the Twin Cities Therapy and Counseling Associates, LLC. However, before sharing your information in this fashion, we may offer you the opportunity to “opt out” or “opt in,” as required by applicable law.
In aggregate or de-identified form
We use information collected through this Site to create a compiled, aggregate view of usage patterns. We may share aggregate information with third parties so we and they can better understand our user base. We may also share with third parties information about how particular individuals use this Site, but only on a de-identified basis (“Individualized Data”). Individualized Data is not personally identifiable, but it does reflect the usage patterns of a particular Site user, as opposed to Site users collectively. We may provide basic demographic information (gender and age) in conjunction with providing Individualized Data. Third parties may use this information for analytical purposes and to market their own products and services, and for such other purposes as we may authorize. We will take reasonable efforts to ensure that third parties cannot and do not re-identify Individualized Data, including by contractually prohibiting them from doing so.
As part of a business transfer
To comply with laws and protect our rights and the rights of others
We may disclose your information when we, in good faith, believe disclosure is appropriate to comply with the law, a court order or a subpoena. We may also disclose your information to prevent or investigate a possible crime, such as fraud or identity theft; to protect the security of this Site; to enforce or apply our online Terms and Conditions of Use or other agreements; or to protect our own rights or property or the rights, property or safety of our users or others.
As described in a privacy notice or click-through agreement
We reserve the right to disclose your information as described in any Privacy Notice posted on a page of this Site where you provide that information. By providing your information on that page you will be consenting to the disclosure of your information as described in that Privacy Notice. We also reserve the right to disclose your information as described in any click–through agreement to which you have agreed.
How we protect your information
TCTCA takes reasonable precautions to provide a level of security appropriate to the sensitivity of the information we collect. Although we use reasonable measures to help protect your information against unauthorized use or disclosure, we cannot guarantee the security of information provided over the Internet or stored in our databases and will not be responsible for breaches of security beyond our reasonable control.
A note about children’s privacy
You must be at least 13 years old to have our permission to use this Site. We do not knowingly collect personal information from users under 13 years of age. If you are under the age of 13, you can use this service only in conjunction with your parent’s or guardian’s permission.
Links to other websites
Retention of personal information and requests to correct or delete it
In general, TCTCA reserves the right (but does not assume the obligation) to retain the information collected on this Site as long as necessary to provide the services, products and information you request or as permitted by applicable law.
If you would like to review, correct, and/or update the personal information you have provided to us through this Site, you may be able to do so through your account. Otherwise, please contact us using the information provided below. We will respond to your request within a reasonable time or within the time set out by applicable law. When appropriate, or as required by applicable law, we will correct, amend or delete your personal information. We reserve the right to limit or deny access to personal information where providing such access is unreasonably burdensome or expensive under the circumstances, or as otherwise permitted by applicable law.
This Site is hosted on servers located in the United States.
TCTCA is a U.S. corporation. The servers that support this Site are located in the United States. While it is in our possession, your information will generally be stored in TCTCA databases or databases maintained by our third-party service providers on servers and data storage devices located in the United States. U.S. data protection laws may not provide as much protection as the data protection laws in force in some other countries. However, we will process your information in accordance with this Policy no matter where our data is stored. If you are located in a country outside the United States, by using this Site you consent to the transfer of your information to the United States.
This Policy shall be governed under the laws of the State of Minnesota United States of America without regard to its conflicts of law provisions.
Questions about this Policy or TCTCA’s data practices
Twin Cities Therapy and Counseling Associates
5861 Cedar Lake Rd.
St. Louis Park, MN 55416
First Published: 12/09/2022
Last Reviewed: 10/17/2023
Patient Privacy and HIPAA Rights
In order to care for you, we must learn many things about you. To protect your privacy, we follow certain rules about handling your health information. This Notice of Privacy Practices provides you more details about these rules:
If you have questions about our privacy practices, please contact us:
- If you think your privacy rights have been violated, or if you disagree with a decision about any of your rights, please know you will not be penalized for filing a complaint.
- You may file a complaint with the TCTCA Privacy Office by email at email@example.com. You may also submit your complaint in writing and mail it to: Twin Cities Therapy and Counseling Associates, Attention: Privacy Office, 5861 Cedar Lake Rd, St. Louis Park, MN 55416.
- You also may send a written complaint to the U.S. Department of Health and Human Services – Office for Civil Rights. For more information, go to gov/ocr/privacy/hipaa/complaints.
- If you have any questions or concerns about our privacy practices, please call 612.202.8703.
Release of information
To request a copy of your health records, please complete a Release of Information form and follow the instructions on the form.
If you have release of information questions, call 612.202.8703 or email firstname.lastname@example.org
Changes to your medical record
If you would like to request a change to your medical record, please complete a Patient Request for Record Amendment form and send the completed form to the address on the form. You may also email the form to email@example.com However, if you choose to email the completed form, please note that unencrypted email is not secure and could be intercepted and viewed by a third party. TCTCA is not responsible for unauthorized access to your health information while in transmission.
If you are looking to only update outdated information, please contact our office at 612.202.8703 or ask your provider to update the information during your next visit.